STONEWALL JAPAN CONSTITUTION AND BYLAWS 2019
Article I. Constitution
A.1.1 This document is the Constitution of Stonewall Japan, the provision for which is stipulated under Statute VII of the Association for Japan Exchange and Teaching (AJET) Constitution. This document includes regulations for the internal management and administration of the Special Interest Group (SIG).
Article II. Name
A.2.1 The name of the Special Interest Group shall be ‘Stonewall Japan’, formally referred to as ‘Stonewall AJET’. This organization began as Stonewall AJET and while it maintains ties to AJET, we have opened our membership to those who live in Japan outside of the JET Programme as well.
A.2.2 Name Origin
A.2.2.1 The Stonewall Riots of 1969 took place in New York City of the United States of America. The riots are so named because they centered on a tiny bar in Manhattan. The queer community in that corner of the city rose up against a raid by police forces. The demonstrators, a group that spontaneously banded together in solidarity and strength, stood up to the stifling sociopolitical climate of the day. Their collective decision sparked what would become the modern LGBT rights movement in the United States, a movement whose impact has extended far beyond the borders of that country. It is in this spirit of solidarity and strength that we, the members of Stonewall Japan, stand together as a group committed to the rights and quality of life of individuals who identify as LGBTQIA+.
Article III. Mission
A.3.1 Vision
A.3.1.1 Stonewall Japan envisions an international community wherein mutual compassion and respect, social justice, and equality are extended to all individuals.
A.3.2 Mission Statement
A.3.2.1 Stonewall Japan provides an affirming, open, safe zone for LGBTQIA+ individuals and allies in Japan, while enhancing lives through the collection and dissemination of information, maintenance of an online platform for synchronous and asynchronous communications, and provision of opportunities for fellowship, mutual learning, and peer support. We recognize the need to maintain and nurture a sense of community within our members throughout Japan. We encourage solidarity, insight, mutual pride and respect, and self-discovery through the development of an international community at both the regional and national levels.
A.3.3 Goals
A.3.3.1 To provide a safe zone for LGBTQIA+ individuals and allies in Japan for fellowship, mutual learning, minority education, and peer support by maintaining multiple web and social media platforms and facilitating events.
A.3.3.2 To provide, collect, and disseminate information of interest by maintaining a resources repository and distributing information online and/or at LGBTQIA+ events.
Article IV. Organization Positions
A.4.1 National Leadership Council
A.4.1.1 The officers of the National Leadership Council and their respective courses of ascendance, are as follows:
A.4.1.1.1
- Executive Team
- President
- Vice President
- Secretary
A.4.1.1.2
- Diversity & Awareness Team
A.4.1.1.3
- Communications Team
- Director of Social Media
- Director of Public Relations
- Director of Outreach
- Director of AJET Relations
- Director of Visual Media
A.4.1.1.4
- Web Coordinator Team
A.4.1.1.5
- Financial Team
- Treasurer
- Director of Grant-writing
- Director of Fundraising
- Director of Advertising
A.4.1.1.6
- Translation Team
A.4.1.2 Requirements and restrictions to be a National Leadership Council volunteer are as follows:
A.4.1.2.1 The following positions require residency in Japan:
- President
- Vice President
- Director of Outreach
- Treasurer
- Director of Grant-writing
- Director of Fundraising
- Director of Advertising
- Director of AJET Relations
A.4.1.2.1 The following positions have no concerns or requirements as to where the volunteer resides:
- Secretary
- Diversity & Awareness Team
- Director of Social Media
- Director of Public Relations
- Director of Visual Media
- Web Coordinator Team
- Director of Translation
A.4.1.2.2 Fully intend to remain in Japan for the entirety of their term while holding their position if the position requires residency. In the case that there are no applicants able to meet this requirement, it will be lowered to a Six month minimum of volunteering capabilities.
A.4.1.3 Upon accepting a position on the National Leadership Council for Stonewall Japan, all members have a responsibility and obligation to the continuation of Stonewall Japan.
A.4.1.4 National Leadership Council members shall also be able to perform the role of Block Leader if no other individual has filled the position in the regional areas in which they reside or live nearest to until a suitable replacement can be found(e.g. a Treasurer residing in Tokyo would take the position of Kanto East Block Leader in the event that no separate individual has accepted that position). They are not, however, required to do so.
A.4.1.5 Individual responsibilities for the National Leadership Council are outlined via the means of By-Law as to accommodate flexibility with an ever-changing environment and challenges that arise within the LGBTQIA+ community in Japan.
A.4.1.6 Rank and Order is as specified in A.4.1.1, however:
Should a member of the National Leadership Council resign their position on the council, responsibility falls to the President to assume, or delegate responsibility until a new interim Council Member is elected for the remainder of the term.
Should the President resign, responsibility falls to other volunteers in their respective order as specified in A.4.1.1, to delegate tasks and advertise for a new President until a new volunteer can be elected for the remainder of the term.
A.4.1.7 When a person in the President or Vice President position resigns, the position will initially be offered to the other members of the national leadership council may transfer to the position. Opportunity for this transfer should be offered in the descending order of rank (See A.4.1.1) starting from the one below the resigned position. If there are no current national leadership council members willing to take over the position, the position will be advertised as an elected position.
When a person in any other national leadership position resigns, the position will be initially offered to the general membership and if no replacement can be found within one month, the other members of the national leadership council in a non-critical position may transfer to the position if deemed best for the work balance of the council. Opportunity for this transfer should be offered in the descending order of rank (See A.4.1.1) starting from the one below the resigned position.
A.4.1.7 Position Terms for each National Leadership Council member shall be from the First of April to the Thirty First of March each year. If a volunteer takes on a position part way through the year their position will still end at the Thirty First of March.
A.4.1.8 Volunteers who apply for an open position after the April start of term will still have their application posted in the national (and regional for a block leader) Facebook group(s) a minimum of One week for a public vote of confidence by the membership.
A.4.1.9 All members (General Members and Stonewall Japan Volunteers)have the right to call for the resignation of a member of the National Leadership Council. The National Council Members not in question must have a supermajority (80%) vote of approval to remove a fellow member from the council. In the event of a call for resignation, the highest-ranking National Leadership Council member whose position is not currently in question should orchestrate the vote.
A.4.1.10 All members, General Members and Stonewall Japan Volunteers, have the right to make a grievance complaint concerning a member of the National Leadership Council. (See B.4. Grievance Rights and Procedures.)
A.4.1.11 The National Leadership Council shall make all decisions relating to Stonewall Japan by means of majority vote. No position will be exempt from following the Constitution, SSG, or Stonewall Japan policies. There will be no such inherent powers in any position that can ignore the need to follow all policies and receive a majority vote before any official change or action may take place.
A.4.1.12 Additional positions created under By-Laws that are specifically marked as National Leadership Council positions shall have an equal vote in said decisions.
A.4.1.13 Any member may run for office for any of the National Leadership Council positions. Although a SIG related to AJET, Stonewall Japan is not limited to people who are currently participating in the Japan Exchange Teaching Programme.
A.4.2 Block Leaders
A.4.2.1 Block Leaders shall carry the responsibility and obligation to continuing the growth and continuation of the organization within their designated local. All further responsibilities shall be written in the ByLaws.
A.4.2.2 Requirements and restrictions to be a Block Leaders are as follows:
A.4.2.2.1 Reside in the regional block for which they wish to act as representative and;
A.4.2.2.2 Fully intend to remain in Japan for the entire April-March term while holding the Block Leader title. In the case that there are no applicants able to meet this requirement, it will be lowered to a 6 month minimum of volunteering capabilities.
A.4.2.3 Position Term for Block Leader shall mirror the National Leadership Council with the term of the Thirty First of March to the First of April every year.
A.4.2.4 When a person in a block leadership position resigns, the the position will initially be offered to the Prefecture Reps of the area so they may transfer to the position. If there is more than one Prefecture Rep interested in the position it will go to the general membership for a vote. If there are no local Prefecture Reps available/willing to take over the position, the position will be advertised as an elected position.
A.4.2.5 All members (General Members and Stonewall Japan Volunteers)have the right to call for the resignation of a Block Leader or Prefecture Representative. The National Council Members must have a supermajority (80%) vote of approval to remove a fellow volunteer. In the event of a call for resignation, the President should orchestrate the vote.
A.4.1.10 All members, General Members and Stonewall Japan Volunteers, have the right to make a grievance complaint concerning a Block Leader or Prefecture Representative. (See B.4. Grievance Rights and Procedures.)
A.4.3 Nomination and Elections
A.4.3.1 Nominations for all positions, including all National Leadership Council, Block Leaders and any additional positions created via ByLaw shall be done so by self-nomination of a candidate.
A.4.3.2 All positions, National Leadership Council, Block Leaders and other positions created via ByLaw shall be filled by election of popular vote, unless otherwise stated, as an appointed position by the National Leadership Council.
A.4.4 Internal Meetings
A.4.4.1 Meetings between Vice-President and Block Leaders should aim to occur at least once every two months. The National Leadership Council should meet at least once a month.
Article V. Membership
A.5.1 Members are expected to respect the privacy and rights of fellow members, especially in regard to the specific issue of the ‘outing’ of individuals. All other forms of harassment and discrimination and subsequent consequences shall be outlined under ByLaws.
A.5.2 Stonewall Japan membership shall be open to all persons in agreement with the goals, vision and mission statement of Stonewall Japan that are soon to be living, currently living or has lived in Japan for a considerable amount of time. There exists no arbitrary criterion for exclusion from membership on grounds of race or ethnicity, nation of origin, ancestry, age, ability or disability, sex, sexual orientation, gender identity or expression thereof, religion or spirituality, creed or ideology, or marital status. Membership is not limited to participants of the JET Programme or individuals of an English-speaking community.
Article VI. Ratification
A.6.1 In order to ratify any section, including but not limited to, the creation or dissolution of a National Leadership Council position, must be done so by unanimous vote of the National Leadership Council, followed by an approval majority vote of Block Leaders.
A.6.2 Creation or dissemination of ByLaws shall be done so by a simple majority vote of the National Leadership Council.
A.6.3 All changes to both the Stonewall Japan Constitution and Bylaws shall be readily available for its members viewing via the Internet.
Article VII. Parliamentary Procedure
A.7.01 In the event that a situation arises not outlined by either the Constitution or any current ByLaw, the National Leadership Council shall follow a simple, majority vote to handle said situation. Should there be a stalemate vote (50/50) more than three consecutive times, final authority falls to the organization President, or acting president.
Article VIII. Bylaws
A.8.1 Bylaws are to be a list of of additional statutes that help govern the organization. The National Leadership Council should strive to contribute and disseminate bylaws as the needs of the organization change and grow over time. The bylaws will be reviewed annually, available for viewing to all members and placed on the website.
Article IX. Affiliations
A.9.1 Although Stonewall Japan carries the title “Stonewall,” it does not carry any affiliation to other “Stonewall” titled organizations. However, the organization’s council members shall strive to represent the historic meaning of the name “Stonewall” with regard to the aforementioned movement of the same name.
THE BYLAWS OF STONEWALL JAPAN
Article 1. National Leadership Council Responsibilities
B.1.1 The President is:
B.1.1.1 An elected position with a public application form.
B.1.1.2 A single position to be held by one individual.
B.1.1.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.1.4 Responsible for acting as lead executive toward both the efficacy and efficiency of administration for the good of the membership of Stonewall Japan.
B.1.1.5 Responsible for working with the Vice President toward both the efficacy and efficiency of administration for the good of the membership of Stonewall Japan.
B.1.1.6 Responsible for acting as the external liaison and representative of Stonewall Japan to other organizations including but not limited to non-profit organizations, non-governmental organizations, and public and private service providers.
B.1.1.7 Responsible for facilitating all internal meetings with Leadership.
B.1.1.8 Responsible for coordinating communications.
B.1.1.9 Responsible for executive decisions and settling disputes.
B.1.1.10 Responsible for communications to appropriate consulates.
B.1.1.11 Responsible for keeping contact with National AJET, Chapters of AJET and Special Interest Groups (SIGs).
B.1.1.12 Responsible for the treasury.
B.1.1.13 Responsible for creating agendas for the meetings.
B.1.1.14 Responsible for leading the National Leadership meetings.
B.1.1.15 Responsible for succession planning of leadership roles.
B.1.2 The Vice President is:
B.1.2.1 An elected position with a public application form.
B.1.2.2 A single position to be held by one individual.
B.1.2.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.2.4 Responsible for working with the President toward both the efficacy and efficiency of administration for the good of the membership of Stonewall Japan.
B.1.2.5 Responsible for participating in and attending the National Leadership team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.1.2.6 Responsible for facilitating all internal meetings with Block Leaders.
B.1.2.7 Acting as liaison between Block Leaders and the National Leadership Council.
B.1.2.8 Assisting the President in various duties including treasury issues.
B.1.2.9 Assist communication between Block Leaders and the Secretary regarding pending membership in the local groups etc.1.2.8 Assist communication between Block Leaders and the Treasurer regarding donations and fundraising at events in the local groups etc.
B.1.2.10 Responsible for assisting in succession planning of leadership roles as the position tenure nears its end.
B.1.3 The Web Coordinator is:
B.1.3.1 An elected position with a public application form.
B.1.3.2 A group position to be held by multiple individuals.
B.1.3.3 A position able to be held by volunteers with no concern for where they reside.
B.1.3.4 The Web Coordinator shall work with the National Leadership Council and Block Leaders in order to develop the web community and maintain timely updates to all web content.
B.1.3.5 Responsible for participating in and attending the National Leadership team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.1.3.6 Responsible for updating, editing and maintaining Stonewall Japan’s official website and other social media platforms (eg. Twitter). This includes writing, accepting and editing contributions for the website.
B.1.3.7 Responsible for developing and moderating Stonewall’s online resources .
B.1.3.8 Responsible for developing and enhancing the organization’s web-based community to encourage participation and interaction.
B.1.3.9 Responsible for the start-up and development of any other web-related projects that would enhance Stonewall Japan’s web presence.
B.1.3.10 Responsible for assisting in succession planning of leadership roles as the position tenure nears its end.
B.1.4 The Diversity & Awareness Officer is:
B.1.4.1 An elected position with a public application form.
B.1.4.2 A group position to be held by multiple individuals.
B.1.4.3 A position able to be held by volunteers with no concern for where they reside.
B.1.4.4 Responsible for moderating the Stonewall Japan Facebook group using the Safe Space Guidelines and protocol.
B.1.4.5 Responsible for participating in and attending the National Leadership team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.1.4.6 Responsible for posting educational material for the edification and increased understanding of intersectional issues within our membership.
B.1.4.7 Responsible for conducting outreach activities in-person or online making Stonewall Japan a more inclusive and safe space.
B.1.4.8 Responsible for checking the Stonewall Japan Facebook group(s)/page and email account on a regular basis.
B.1.4.9 Responsible for participating in group discussions.
B.1.4.10 Responsible for assisting in succession planning.
B.1.5 The Secretary is:
B.1.5.1 An elected position with a public application form.
B.1.5.2 A single position to be held by one individual.
B.1.5.3 A position able to be held by volunteers with no concern for where they reside.
B.1.5.4 Responsible for working with the President and Vice President toward both the efficacy and efficiency of administration for the good of the membership of Stonewall Japan.
B.1.5.5 Responsible for participating in and attending the National Leadership team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.1.5.6 Responsible for taking minutes or notes at the monthly national leadership meetings.
B.1.5.7 Responsible for checking the Stonewall Japan Facebook group(s)/page and email account on a regular basis.
B.1.5.8 Responsible for screening and adding new members to all the Facebook groups.
B.1.5.9 Responsible for assisting the President with acting as a liaison and representative of Stonewall Japan through the Facebook Page messages, or other messages received such as during the membership application process.
B.1.5.10 Responsible for participating and assisting in group discussions on the Facebook groups.
B.1.5.11 Responsible for assisting in succession planning.
B.1.6 Financial Team
B.1.6.1 The Financial Team is made up of: the Treasurer, The Director of Grant-writing, the Director of Fundraising, and the Director of Advertising.
B.1.7 The Treasurer is:
B.1.7.1 An elected position with a public application form.
B.1.7.2 A single position to be held by one individual.
B.1.7.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.7.4 The Treasurer shall work with the National Leadership Council and Block Leaders to develop and facilitate monetary transactions and developments.
B.1.7.5 Responsible for participating in and attending the National Leadership team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.1.7.6 Responsible for maintaining the group’s finances and handling monetary transactions.
B.1.7.7 Responsible for creating an Annual Budget with guidance from the President.
B.1.7.8 The Treasurer will not withdraw money without permission from either the President or Vice-President.
B.1.7.9 Responsible for accessing the ‘Stonewall Japan’ bank account.
B.1.7.10 Responsible for maintaining records of all revenue and expenditures and ensuring that Generally Accepted Accounting Principles and controls are in place.
B.1.7.11 Responsible for providing the Stonewall Japan Leadership with a monthly financial report.
B.1.7.12 Responsible for transferring access of the aforementioned bank account to the succeeding Treasurer as a final duty.
B.1.7.13 Responsible for assisting in succession planning of leadership roles as the position tenure nears its end.
B.1.8 The Director of Grant Writing is:
B.1.8.1 An elected position with a public application form.
B.1.8.2 A single position to be held by one individual.
B.1.8.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.8.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.8.5 Responsible for searching out and applying for grants that may be applicable to Stonewall Japan for educational, social, or other resources.
B.1.8.6 Responsible for helping promote and assist in Stonewall member’s events for fundraising purposes (secondary function).
B.1.8.7 Responsible for assisting in succession planning.
B.1.9 The Director of Fundraising is:
B.1.9.1 An elected position with a public application form.
B.1.9.2 A single position to be held by one individual.
B.1.9.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.9.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.9.5 Responsible for helping promote and assist in Stonewall member’s events for fundraising purposes.
B.1.9.6 Responsible for coordinating resources and funds with the Financial Team to hold fundraising events.
B.1.9.7 Responsible for delivering the funds raised to the Treasurer.
B.1.9.8 Responsible for assisting in succession planning.
B.1.10 The Directors of Advertising is:
B.1.10.1 An elected position with a public application form.
B.1.10.2 A single position to be held by one individual.
B.1.10.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.10.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.10.5 Responsible for being a go-between for companies and the Stonewall Japan community.
B.1.10.6 Responsible for ensuring community knows about upcoming discounts, giveaways, and special deals by navigating new options for partnerships.
B.1.10.7 Responsible for looking out for queer-friendly places to approach or work with as advertising partners or promote.
B.1.10.8 Responsible for negotiating with (ideologically compatible) partners to determine how and where to advertise for an exchange of funds.
B.1.10.9 Responsible for assisting in succession planning.
B.1.11 Communication Team
B.1.11.1 The Communication Team is made up of: the Director of Social Media, The Director of Public Relations, the Director of Outreach, the Director of AJET Relations, and the Director of Visual Media.
B.1.12 The Director of Social Media is:
B.1.12.1 An elected position with a public application form.
B.1.12.2 A single position to be held by one individual.
B.1.12.3 A position able to be held by volunteers with no concern for where they reside.
B.1.12.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.12.5 Responsible for maintaining and updating Stonewall Japan’s social media presence.
B.1.12.6 Responsible for ensuring that community is kept up-to-date on Stonewall Japan’s activities within their communities and throughout Japan through prompt social media updates.
B.1.12.7 Responsible for helping promote and assist in Stonewall member’s events.
B.1.12.8 Responsible for coordinating with Director of Public Relations, Visual Media, and Outreach to ensure consistent messaging of Stonewall Japan.
B.1.12.9 Responsible for assisting in succession planning.
B.1.13 The Director of Public Relations is:
B.1.13.1 An elected position with a public application form.
B.1.13.2 A single position to be held by one individual.
B.1.13.3 A position able to be held by volunteers with no concern for where they reside.
B.1.13.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.13.5 Responsible for helping promote and assist in Stonewall member’s events.
B.1.13.6 Responsible for leading Communications Team, consisting of Directors of Social Media, Visual Media/Graphic Design, and Outreach to ensure consistent and thorough messaging on behalf of Stonewall Japan.
B.1.13.7 Responsible for assisting in succession planning.
B.1.14 The Director of Outreach is:
B.1.14.1 An elected position with a public application form.
B.1.14.2 A single position to be held by one individual.
B.1.14.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.14.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.14.5 Responsible for helping promote, plan, and assist in Stonewall Japan events, collaborative and online.
B.1.14.6 Responsible for managing connections between Stonewall Japan and outside entities- including people and organizations.
B.1.14.7 Responsible for working with Directors of PR, Social Media, and Visual Media/Graphic Design on a team to provide consistent messaging of Stonewall Japan.
B.1.14.8 Responsible for looking out for queer-friendly speakers and organizations, and assisting in updating online resources and non-monetary partnerships.
B.1.14.8 Responsible for assisting in succession planning.
B.1.15 The Director of AJET Relations is:
B.1.15.1 An elected position with a public application form.
B.1.15.2 A single position to be held by one individual.
B.1.15.3 A position only able to be held by volunteers who will reside in Japan for the entire length of the position’s term.*See A.4.1.2.2
B.1.15.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.15.5 Responsible for helping promote, plan, and assist in Stonewall Japan events, collaborative and online.
B.1.15.6 Responsible for managing connections between Stonewall Japan and outside entities- including people and organizations.
B.1.15.7 Responsible for working with Directors of PR, Social Media, and Visual Media/Graphic Design on a team to provide consistent messaging of Stonewall Japan.
B.1.15.8 Responsible for looking out for queer-friendly speakers and organizations, and assisting in updating online resources and non-monetary partnerships.
B.1.15.9 Responsible for assisting in succession planning.
B.1.16 The Director of Visual Media is:
B.1.16.1 An elected position with a public application form.
B.1.16.2 A group position to be held by multiple individuals.
B.1.16.3 A position able to be held by volunteers with no concern for where they reside.
B.1.16.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.16.5 Responsible for ensuring that all Stonewall Japan content is visually consistent and clear in print and on the web.
B.1.16.6 Responsible for establishing and maintaining the image of Stonewall Japan throughout its publications, including monthly newsletters, stonewalljapan.org, reports, and other related materials.
B.1.16.7 Responsible for helping promote and assist in Stonewall member’s events by designing or providing digital designs.
B.1.16.8 Responsible for working with Directors of PR, Social Media, and Outreach on a team to provide consistent messaging of Stonewall Japan.
B.1.16.9 Responsible for assisting in succession planning.
B.1.17 The Director of Translation is:
B.1.17.1 An elected position with a public application form.
B.1.17.2 A group position to be held by multiple individuals.
B.1.17.3 A position able to be held by volunteers with no concern for where they reside.
B.1.17.4 Responsible for attending Google Hangouts main and/or team meetings and interacting in online discussions outside of meetings.
B.1.17.5 Responsible for translating useful local materials and information discovered by volunteers or others from Japanese into English and other target languages.
B.1.17.6 Responsible for assisting in updating Stonewall Japan online resources, materials, etc. into target languages.
B.1.17.7 Responsible for facilitating communication with cooperative efforts between Stonewall Japan and other organizations or people when language barriers are present.
B.1.17.8 Responsible for assisting in succession planning.
B.1.18 National Leadership Council members who acquire three or more strikes will forfeit the right to their position. Leaders who are found to be negligent in their duties by acquiring three or more strikes will be asked to step down if the strikes are reviewed to be legitimate by a majority vote by the national leadership.
B.1.18.1 A strike will be defined as failing to attend or make up a meeting within the specified time frame.
B.1.19 National Leadership Council volunteers are limited to two terms in a specific position, but may apply to a different position within the national leadership council or local leadership team.
Article 2. Block Leaders and Prefecture Representatives responsibilities
B.2.1 Block Leaders
B.2.2 Block Leaders are:
B.2.2.1 An elected position with a public application form.
B.2.2.2 A position only able to be held by volunteers who will reside in their prefecture of representation for the entire length of the position’s term.*See A.4.2.2.2
B.2.2.3 Responsible for checking the block e-mail account and their local Stonewall Japan Facebook group.
B.2.2.4 Responsible for participating in and attending the Block Leader team meetings. If an absence is unavoidable, the volunteer is required to make up the meeting by watching the recording, and fulfilling any of the meeting directives.
B.2.2.5 Responsible for searching for queer-friendly places/events/organizations and sharing that information on the local Facebook group as well as with the webteam to assist in updating the local online resources available.
B.2.2.6 Responsible posting the monthly ‘Block Newsletters’ linking the upcoming events/information.
B.2.2.7 Responsible for helping promote and assist in Stonewall member’s events.
B.2.2.8 Responsible for being open to signpost members to sources of further support.
B.2.2.8 Responsible for assisting in succession planning.
B.2.3 Block Leaders who acquire three or more strikes will forfeit the right to their position. Leaders who are found to be negligent in their duties by acquiring three or more strikes will be asked to step down if the strikes are reviewed to be legitimate by a majority vote by the national leadership.
B.2.3.1 A strike will be defined as failing to attend or make up a meeting within the specified time frame.
B.2.4 Block Leaders in good standing (less than three strikes) are able to continue in their position for a second term without going through the election process.
B.2.5 Block Leader volunteers are limit to two terms in that position.
B.2.6 Prefecture Representatives
B.2.7 Prefecture Representatives are:
B.2.7.1 An appointed position with a public application form.
B.2.7.2 Responsible for helping the Block Leader in gathering information about the prefecture.
B.2.7.3 Responsible for being a general helping hand.
B.2.7.4 Responsible for helping out, or organising local Stonewall events.
B.2.8 Prefecture Representatives may be appointed by a Block Leader or a member of the National Leadership Council once the application has been accepted by a minimum of the regional Block Leader and Vice President.
Article 3. Establishment of Membership & Rules of Conduct
B.3.1 Membership in Stonewall Japan is free. In order to be a member, a person has to be part of one of the Facebook groups.
B.3.2 Personal information entrusted to Stonewall Japan is protected by its privacy policy and not shared with any outside organization for any reason without express written permission of the member to which it pertains. Furthermore, internal use of contact information and other personally identifiable information shall be limited to those activities necessary for the effective and expedient administration of the organization. Contact information (i.e. a member’s email address) is available internally to block leaders such that they may contact constituents in their jurisdiction directly with event information, resource information, and support and guidance.
B.3.3 Members are expected to observe the following guidelines when interacting with other members through the organization. In addition, breach of the following Rules of Conduct may lead to removal from the organization.
B.3.4 Stonewall Japan online media for public communication including but not limited to the the Facebook Group are governed by rules of conduct. The appearance and atmosphere of said online media take on the character and tone of the membership. In order to maintain a free and open yet mutually respectful public forum, Stonewall Japan enacts the following rules of conduct:
1. Code of Conduct
Prospective members, upon expressing their intent to join Stonewall Japan, effectively agree to follow the organizational Code of Conduct and further agree that violations of said Code may result in disciplinary action including but not limited to expulsion from the organization and exclusion from any and all organizational activities and endeavors thereafter.
2. A Safe Environment
In maintaining its mission statement, Stonewall Japan is committed to establishment and maintenance of a safe environment both at offline social events and in communications via the online arena. As such, Stonewall Japan does not tolerate any level of harassment, violence, disparagement or threat of violence in any form. Should a member fall victim to any of these violations of the Code of Conduct, it is requested that they inform a member of the Leadership Council or a Block Leader as soon as possible such that appropriate action might be taken. Should a member become aware of a violation with regard to harassment or threats, it is their responsibility as a member to inform the Diversity and Awareness Team or Leadership Council immediately.
3. Outing of Individuals
Outing is a term referring to the disclosure of an individual’s sexual orientation or gender identity without said individual’s consent. This is a breach of trust and privacy of utmost gravity and shall not be tolerated under any circumstances. Outing of an individual shall constitute a grave offense and shall be dealt with swiftly and decisively. Individuals considering membership shall be advised that any action or communication that may potentially lead to the “outing” of another member should be avoided at all costs.
4. Respect for Privacy
Stonewall Japan respects its members’ right to privacy. Stonewall Japan is committed to respecting the privacy and personal security of its members.
5. Respectful Postings
Members shall demonstrate respect for others’ opinions and views. Discussion and debate are welcome; however, personal attacks, harassment, insults, and other rudeness shall not be tolerated and will result in moderation of posts and may lead to revoking of privilege to post publicly. Should a member have an issue with another member, they are to contact the moderator.
6. Respect For People
Disrespectful or critical remarks about individuals is unacceptable. Critiques of creative work, public policy, and so on by political entities or persons of public celebrity may be posted so long as these are related to merits/demerits and contains arguments of substance. However, personal attacks constitute a violation of the code of conduct.
7. Respect For Moderators
The Stonewall Japan online media are run by moderators under whose authority and discretion the discussions and conversations held via said media take place. Members are required to respect the instruction of the moderators. Taking exception to or disagreeing with the moderators in a public fashion is inappropriate. Rather, members who have a question or issue with a decision of a moderate are asked to contact the Leadership Council via a private messaging system (e.g. e-mail, Facebook message, etc.) for further consultation.
Disclaimer: While Stonewall Japan strives to provide members utmost freedom in their communications, the organization makes no guarantee with regard to right of free expression. As the online media are established and maintained for recreation and fellowship purposes, their content may be subject to moderation in the best interest of the group at any time for any reason.
B.3.5 Stonewall Japan Facebook members will also follow these Safe Space Rules and Guidelines found here:
B.3.5.1 Stonewall Japan is a non-judgmental network and community of support for people in Japan desiring an outlet for sexuality and gender expression in Japan. Stonewall Japan is open to anyone regardless of sexual orientation, gender identity, nationality or affiliation with the JET Program. People in our Stonewall Japan closed Facebook group come from a wide variety of backgrounds and places. Some are immensely different to our own and we must recognise that we all have different experiences. Although all of us identify in the LGBTQIA+ spectrum of identity, many of our members also experience oppression on levels different than our own.
Stonewall Japan defines “safe space” as a place where anyone can be relaxed and fully self-expressed, without fear of being made to feel uncomfortable, unwelcome, or unsafe on account of biological sex, race/ethnicity, sexual orientation, gender identity or expression, cultural background, age, physical or mental ability. This includes any form of discriminatory or aggravating comments. Stonewall Japan supports a dialogue but will not tolerate “trolls” making deliberate inflammatory, offensive, and/or hurtful comments with the sole purpose of starting online arguments or sowing discord. Stonewall Japan’s name comes from the riots in 1969 which was pioneered by queer and trans people of colour and we will continue to ensure that marginalised voices continue to be heard within Stonewall Japan without fear of being attacked by others.
Please understand that to ensure that this group is a safe space, members must abide by the Safe Space Guidelines and these basic Rules of Conduct:
You agree to treat others with respect, to refrain from harassment and public disparagement of others, and to respect others’ right to privacy. In addition, you understand that public postings on Stonewall-associated media are subject to moderation at any time for any reason as this is a recreational group whose main aims are fun, fellowship, and mutual support.
Safe Space Guidelines:
- We can disagree with another person’s point of view without putting that person down, being condescending or disrespecting their boundaries.
- We can be sensitive to the diversity of our group and its varying experiences. We will be careful to respect the agency of others and not treat individuals/experiences as universal.
- We can speak our opinions using the first person instead of using you. e.g. “I think kindness is important” not “You are being mean”, or “Sorry I made you feel that way” not “Sorry you feel that way”. Why there are better options than using “you” and how to use them.
- We can avoid making assumptions about other people, their opinions, beliefs or behaviors.
- We can be aware that some topics may be uncomfortable to talk about, which can often offer a positive learning experience, but does not entitle members to demand or expect education, perspective, or personal stories from other members.
- When we disagree with others, we may do so constructively. We may provide supplementary resources (not limited to documents, relevant web-links, etc.), ask open questions, and grant others the opportunity to process and respond in order to encourage understanding.
- Applicants to the Facebook group will be contacted and verified as living in Japan, having lived in Japan, or plan to soon be living in Japan, before being approved as members.
Rules of Conduct:
We understand that not all of us are ‘out’ in Japan, so we have made the Facebook group a ‘closed’ one. To protect member’s privacy, please refrain from quoting, screen printing or sharing content outside the group.
Stonewall Japan does not wish to censor any topics or opinions. However, the use of slurs, transphobic, homophobic, mysoginistic, racist, or other discriminatory and demeaning language will be met with disciplinary action. Trolling and other behaviors meant to incite anger and hurt will be treated with zero tolerance, facing deletion and documentation.
Please adhere to Stonewall’s policy on maintaining a safe space in this group. Members who violate the safe space will be warned, then removed from the group if such behavior proceeds. Unacceptable behavior includes (but is not limited to):
- Insensitive remarks.
- Berating questions.
- Demanding to be educated by others.
- Refusing to listen to other experiences.
- Talking down others’ experiences or Invalidating others’ experience. For example, comparing one-off or rare experiences to everyday microaggressions as if they are the same.
- Overposting.
- Spamming.
- Unrelated content.
- Extreme content without warning.
- Nudity or extreme profanity.
- Slurs
- Trolling
- Racism, Transphobia, Biphobia, Gender Insensitivity, amongst other harmful perspectives
Warnings may be delivered both publicly and privately. Stonewall has a zero tolerance policy against discriminatory and/or consistently aggressive behavior. If people are not prepared to understand other points of view, they will be removed from the group. We recommend using a search engine to better understand someone’s point of view. Empathy is a valuable asset in our community. Do not be surprised if people don’t give you the answers you were looking for. Members aren’t entitled to explanations or responses from other members.
When you feel the safe space guidelines are being violated, it’s your responsibility to recognise that, take a step back and contact a moderator/admin of the group.
B.3.6 Applicants to the Facebook group will be contacted and verified as living in Japan, having lived in Japan, or plan to soon be living in Japan, before being approved as members.
Article 4. Grievance Rights and Procedures
B.4.1 All members and volunteers have the right to raise a grievance.
B.4.2 The highest ranking volunteer that is not implicated in the complaint or unfairly biased shall be responsible for carrying out the grievance procedures until completion.
B.4.2.1 If requested, a grievance form will be supplied along with any necessary assistance on how to fill it out, and continuing procedural assistance throughout the process should it be required.
B.4.3 Grievance Procedure is as follows:
B.4.3.1 Grievance is raised and a specific action is requested.
Example: Constitutional change, policy change, reversal of dismissal, call for dismissal, etc.
B.4.3.2 Where appropriate, there will be an investigation.
B.4.3.3 Where appropriate, there will be meeting(s) so that the grievant and the implicated parties may present their issues/evidence/defense.
B.4.3.4 A full panel of all voting volunteer positions, National Council and Block Leaders, will consider and vote on the appropriate action.
B.4.3.5 A grievance may be rejected, partially approved, or fully approved.
Article 5. National Facebook Group Moderation Protocols
B.5.1 These are the protocols by which Stonewall Japan moderates it’s national Facebook group.
B.5.2 Moderating Notices
B.5.2.1 By being in Stonewall Japan and related Facebook groups, members are expected to have responsibility to contact moderators when another member has violated the Safe Space Guidelines. This includes content implicitly or explicitly supportive of racism, transphobia, TERFism, acephobia, biphobia, etc. [https://stonewalljapan.org/safe-space-guidelines/ ].
B.5.2.2 Moderators can be contacted by private messaged on Facebook or via email at danda@stonewalljapan.org.
B.5.2.3 Members can be requested to remove/edit content that is not in line with the SSG and SWJ values.
B.5.2.3 Thread comment sections may be closed if the mod team is unavailable/unable to deal with the situation.
B.5.4 Disciplinary Protocol.
B.5.4.1 If you think a member has violated the Safe Space Guidelines, and a [Mod Post] has yet to be made, a moderator should be contacted.
B.5.4.2 The moderator will write a [Mod Post] within the thread to confirm that the moderators are aware, and processing the violation.
B.5.4.3 A moderator will contact the member who violated the Safe Space Guidelines, warn them, and ask them to refrain from posting in the thread.
B.5.4.4 If the member disregards the warning and continues to post content that violates the SSG, the available moderators will disable further comments from that member until a decision has been made on whether to issue another warning, delete their comment, or vote to remove them.
B.5.4.4.1 In the case of a removal vote or comment deletion: A majority vote of the moderators is necessary, however, if a majority verdict cannot be decided the President will decide.
B.5.4.4.2 If voted removed, the member is immediately removed. A moderator will contact the member and explain the reason of removal. The member will then be known as ‘removed on probation’. If the member is not removed, the process will continue from step B.5.4.3.
B.5.4.4.3 All warnings, comment deletions, and removals are noted. A detailed record will be kept and relevant updates shared in the respective section when a resolution is reached through moderator action, including comment deletion.
B.5.4.4.4 If a comment deletion or member removal occurs, a report for members of the group will be posted no longer than two weeks after the moderating action took place.
B.5.5 Probation Protocol.
B.5.5.1 If a member has been removed, they will not be able to rejoin the group for at least 6 months.
B.5.5.2 After 6 months from removal, they are allowed to request to join again.
B.5.5.3 The moderating team will process all requests.
B.5.5.4 After the moderating team has discussed, a majority vote will decide whether they shall be allowed into the group, or the probation shall be extended for another 6 months. If a majority verdict cannot be decided the President will decide.
B.5.6 Dispute Protocol
B.5.6.1 If someone thinks that the moderators have unfairly moderated, they are free to email info@stonewalljapan.org for an inquiry.
B.5.6.2 The inquiry will be discussed by all general volunteers and a majority decision will be needed to overturn the original moderator action.
B.5.6.3 A response will be given within two weeks of being received.
Article 6. Organizational Expectations
B.5.1 Volunteers shall not be expected to work, assist other volunteers or members, or respond to communications during weekends or the below mentioned holidays (Except a rotating shift of moderators.)
B.5.1.1 If the Diversity and Awareness team deem the moderating during too burdensome due to limited staff etc. They shall be granted the right to find alternative solutions with Presidential approval.
B.5.2 Stonewall Japan will observe various holidays and breaks to promote a healthy volunteering-life balance.
B.5.2.1 Observed Japanese National Holidays
- February 11 – National Foundation Day
- March 20ish – Vernal Equinox Day
- April 29 – Shōwa Day
- May 3,4,5 – Golden Week
- Third Monday of July – Marine Day
- August 11 – Mountain Day
- Third Monday of September – Respect for the Aged Day
- September 23ish – Autumnal Equinox Day
- Second Monday of October – Health and Sports Day
- November 3 – Culture Day
- November 23 – Labour Thanksgiving Day
B.5.2.1.1 If the national observance of a holiday is shifted to a Friday or Monday due to falling on a weekend, those days will be observed as a holiday.
B.5.2.2 Observed Seasonal Breaks
- December 23 -> Jan 4 – Winter Break
- August 5 -> August 19 – Summer Break
Article 7. Regional Block Designations
B.6.1 Stonewall Japan is separated into eleven blocks. Each block has a block leader who is responsible for the general information, events, and point of contact for members. The blocks are as follows:
B.6.1.1 Hokkaido
B.6.1.2 Tohoku
B.6.1.3 Kanto East
B.6.1.4 Kanto West
B.6.1.5 Chubu
B.6.1.6 Kansai
B.6.1.7 Chugoku
B.6.1.8 Shikoku
B.6.1.9 Kyushu North
B.6.1.10 Kyushu South
B.6.1.11 Okinawa
B.6.2 Block Leaders designations may be split up into multiple co-leader positions if deemed necessary. Reasons for such splits include but are not limited to geographic distance, membership density, and event frequency.
Article 8. Election Protocol
B.7.1 State that all positions are open for candidates.
B.7.2 Former and new leadership should have transition meetings.
B.7.2.1 The President and Vice President should have their transition meetings
together.
B.7.2.2 The Webteam and the President should have their transition meetings.
B.7.3 For co-leader blocks, give 2 entry sections on the ballot.
B.7.3.1 In co-leader positions, if no co-leader can be found then the single person will take over the entire block.
B.7.3.2 Co-Block Leaders should do these transition meetings together.
B.7.4 Announce basic election results (not details, how many votes, etc) to membership.